Mastering the R&D Tax Incentive: expert tips for eligibility, air-tight applications and claim success

Posted on January 21, 2025July 17, 2026 by Bruce Murray

Last reviewed: July 17, 2026

Bruce Murray, FundFindrs R&D Consultant, shares key insights on qualifying, capturing eligible costs, and ensuring your business is ready to successfully claim the R&DTI

Navigating the Research and Development Tax Incentive (R&DTI) program can be complex, but with the right guidance, it is an invaluable funding opportunity to support business innovation and growth. According to the Australian Taxation Office, in the 2021–22 income year, over 11,500 companies in Australia claimed R&D expenditures totalling $11.2 billion, highlighting the program’s significant role in fostering innovation across various industries.

To help businesses better understand how to maximise this opportunity, we’re tapping into the expertise and knowledge of Bruce Murray, the lead for our R&D Team, who holds extensive experience both with the program itself and in guiding businesses through successful claims.

In this first interview, Bruce shares practical insights on aligning R&D strategies with long-term business goals, common challenges first-time claimants face, and effective methods to ensure all eligible costs are captured.

Background & Experience
Aligning R&D Strategy with Business Goals
Key Industries & Sectors for R&D Tax Incentive
Advice for First Time Applicants
Advice for Repeat Applicants
Working with Companies & Role of Collaboration

Key takeaways

The R&D Tax Incentive can help businesses reinvest in innovation, supporting ongoing R&D activities and growth.
Aligning R&D activities with business objectives can help maximise the value of the program.
Understanding what qualifies as eligible R&D is critical, particularly when planning projects and preparing a claim.
Capturing all eligible expenditure is important, requiring accurate tracking and documentation throughout the year.
First-time and repeat claimants face different challenges, making a clear understanding of the program essential.
Strong collaboration between technical and financial teams can improve claim quality and support compliance with program requirements.

1. Could you please share a bit about your background and experience in guiding businesses through the R&D Tax Incentive program?

Certainly. I hold a Bachelor of Commerce with a major in accounting and a sub major in law, along with a Graduate Diploma of Applied Corporate Governance from the Governance Institute of Australia.

I have previously worked within the Department of Industry, Science and Resources (AusIndustry), where I was directly involved in the R&DTI program — reviewing applications and assisting businesses in understanding eligibility criteria and regulatory requirements. This hands-on experience has given me a deep, practical understanding of the program and how businesses can leverage it effectively. Since then, I have been applying this experience to support FundFindrs clients to ensure their claims air-tight and meet the legislative requirements.

Outside of this, I have spent part of my career in corporate governance, compliance and risk management, which are also valuable skills that I bring to the R&DTI process.

2. Can you provide examples of how a company can align its R&D strategy with its overall business goals to leverage the R&D Tax Incentive effectively?

Overall, the R&DTI program provide significant tax rebates for eligible R&D expenditure, allowing businesses to reinvest in innovation and contribute to strategic growth. R&DTI rebates provide companies with the financial flexibility to pursue advancements that not only drive progress but also support their long-term business objectives.

For example, a manufacturing company could use the R&DTI program to explore more efficient production techniques, reducing waste and improving sustainability — all of which may align with broader corporate goals. The key to maximising the benefits of the government program is to embed R&D as a core component of the business strategy rather than treating it as a separate cost activity.

3. Are there particular industries or sectors that you believe can benefit more significantly from the R&D Tax Incentive, and why?

Yes, while the R&DTI program is industry-agnostic and open to businesses of varying sizes and sectors, certain industries tend to benefit more due to the nature of their operations. Sectors such as pharmaceuticals, biotechnology, software development, renewable energy, agriculture, and advanced manufacturing often have innovation embedded in their core activities. For instance, the pharmaceutical and biotech industries are heavily involved in product development and clinical trials, which naturally align with R&DTI criteria. Similarly, software companies engaged in developing new technologies or platforms often qualify.

However, the program isn’t limited to high-tech fields — innovative practices in agriculture, construction, and food production can also qualify. From small startups and SMEs to significant major corporations, a range of businesses can be eligible for the program. It’s a matter of understanding and establishing eligibility.

4. What advice would you give to a company considering applying for the R&D Tax Incentive for the first time?

For first-time claimants, my primary advice is to focus on accurate record-keeping and documentation retention from the start. Capturing eligible R&D costs throughout the year can be challenging if not planned properly. Businesses may set up dedicated project codes or a unique cost centre in their accounting system to distinguish R&D expenses from general operational expenses.

Evidence is key. Maintaining detailed financial records — such as timesheets, depreciation schedules, and invoices — will make it significantly easier to compile the required documentation when finalising a claim. Clear and well organised proof of evidence are crucial to demonstrate compliance with the R&DTI program’s requirements and maximise the rebate.

5. For businesses already familiar with the program, how can they improve or optimise their claims?

For businesses with prior R&DTI experience, my advice is to maintain a proactive approach to documentation and review. Continue using dedicated account codes and cost centres to track R&D expenses. However, to further optimise claims, consider implementing periodic reviews throughout the financial year rather than waiting until year-end. This assists in allowing to identify any gaps in documentation early and ensures all eligible activities and expenses are captured. Additionally, staying informed about any regulatory updates to the R&DTI program is essential to maintain compliance and maximise claim value.

Maximise Your R&D Tax Incentive Claim. FundFindrs’ specialist consultants can help identify all eligible expenses and optimise your application.

BOOK NOW

6. How do you typically work with companies, and what role does collaboration play in ensuring a successful application?

When it comes to financials, close collaboration ensures that all eligible R&D costs are identified, documented, and factored into the application, minimising the risk of missing out on valuable rebates. We also emphasise the importance of maintaining thorough records and evidence throughout the year, making the claims process smoother and more effective due to our regular communication.

Keeping an open dialogue is paramount in the way the FundFindrs’ team collaborates with businesses. Our role goes beyond simply preparing the application — we focus on truly understanding our clients’ business and projects through open, transparent discussions. This collaborative approach allows us not only to build a compelling case that accurately reflects the innovative work being conducted but also allows us to give valuable advice on an ongoing basis. Further, the better we know our clients, the more we are able to assist with identifying additional grants and funding opportunities that are suitable to help drive growth.

Not sure if you’re eligible for the R&D Tax Incentive?
Our free Blueprint breaks it down with an eligibility checklist, examples, and expert tips from the FundFindrs team.

At FundFindrs, we’re dedicated to making the R&D Tax Incentive application straightforward and stress-free for businesses like yours. From identifying eligible R&D activities to accurately capturing costs and preparing fully compliant applications, we help you focus on what matters most —innovation — while we handle the complexities behind the scenes. If you’re considering an R&DTI claim or simply want to ensure you’re maximising your return, Bruce together with our expert team are here to guide you. Take advantage of our FREE initial consultation.

Key Grants for Food and Beverage Companies in Australia

Posted on February 24, 2025July 17, 2026 by Kate Downing

Last reviewed: July 17, 2026

Government funding plays a fundamental role in driving growth, innovation, and operational improvements within Australia’s Food & Beverage sector. With a broad range of grants available, businesses can struggle to identify the opportunities that best align with their unique needs.

In this article, we outline several key grants selected specifically for Food & Beverage companies, covering initiatives from safety enhancements to strategic investment. Each program is designed to help businesses elevate their operations, expand their capabilities, and invest in critical infrastructure.

Distillery Door Programs – Hazardous Areas and Dangerous Goods Rebate
Wine Exports China Re-Engagement Support Program
Value Add Investment Grants Program (VAIG) – Feasibility Stream

Key takeaways

Government grants can help Food & Beverage businesses improve safety, expand operations and invest in growth initiatives.
Funding opportunities are available across multiple areas, including workplace safety, export market development and value-add manufacturing projects.
Many grants are highly targeted, with specific eligibility criteria based on industry, location and business activities.
Co-contributions are often required, meaning businesses should be prepared to invest alongside government funding.
Export-focused programs can support market expansion, helping businesses strengthen their presence in international markets.
Planning ahead is essential, as grant programs have different funding limits, application requirements and closing dates.

1. Distillery Door Program – Hazardous Areas and Dangerous Goods Rebate

Enhancing safety in Victoria’s distilleries with essential rebates

Key Details

Closing by: 30 June 2025
Funding Available: Up to $50,000
Target Recipients: Distillers of alcoholic beverages in Victoria

Overview

This program assists Victorian distillers in investing in essential equipment and infrastructure to enhance safety in their facilities. It offers a rebate on eligible expenditure — up to 70% or 80% (GST exclusive), capped at $50,000 — while requiring a cash co-contribution of 20% or 30% depending on production volumes.

As part of a $20 million initiative to support Victoria’s distillery industry, the program funds activities such as hazardous area assessments, equipment installation, and specialist training, ensuring that all upgrades comply with Australian Standards and regulatory requirements.

Eligibility Criteria

Businesses must:

Hold a current Australian Business Number (ABN) and be registered as a legal entity in Victoria.
Own at least one still with a capacity of 50 litres or more.
Possess a valid ATO Manufacturer’s Licence and a current Victorian General or Producer’s Liquor Licence.
Have completed a hazardous area assessment, dangerous goods audit, OHS Essentials Program, or equivalent assessment undertaken from 1 April 2023 until closing date.
Meet the required cash co-contribution based on their production level.
Agree to participate in future program evaluation activities and comply with relevant workplace and employment obligations.

2. Wine Exporters China Re-Engagement Support Program

Supporting SA wine exporters to re-access China’s market

Key Details

Closing by: Program runs until June 2026
Funding Available: Approximately $1.9 million total funding pool
Target Recipients: South Australian wine exporters

Overview

This program is designed to help South Australian wine exporters re-enter the Chinese market following the lifting of tariffs on Australian wine. It delivers strategic support through market insights, export advisory services, coordinated trade missions, and targeted marketing campaigns.

Implemented by the South Australian Government in partnership with the South Australian Wine Industry Association (SAWIA), the program aims to revitalise international trade relationships and strengthen the region’s wine sector.

Eligibility Criteria

Businesses must:

Be a registered South Australian wine exporters with a valid ABN.
Demonstrate active engagement in exporting wine internationally.

3. Value Add Investment Grants Program (VAIG) – Feasibility Stream

Empowering WA food and beverage businesses with feasibility funding

Key Details

Closing by: 30 June 2025
Funding Available: Individual grants from $15,000 to $100,000 (up to $500,000 per project; total pool of $6 million)
Target Recipients: Agriculture, food, and beverage businesses in Western Australia

Overview

The VAIG – Feasibility Stream supports WA-based agriculture, food, and beverage businesses planning to expand, diversify, or relocate their value-add processing operations. This program funds planning and feasibility studies that underpin investments in new manufacturing capabilities, technology upgrades, or plant modernisation. By reducing WA’s reliance on imported products, the initiative fosters innovation, enhances sustainability, and drives job creation. Applicants are required to provide a minimum cash co-contribution of 30%, with some flexibility available for Aboriginal businesses.

Eligibility Criteria

Businesses must:

Be a private sector entity (including incorporated trustees, public companies, or cooperatives) with a valid ABN and GST registration.
Plan a project located in or relocating to Western Australia.
Demonstrate the financial capacity to meet the minimum cash co-contribution.
Have been in operation for at least 12 months (or possess a similar established track record).
Be capable of entering into a legally binding agreement with the WA Government.
Regional and Aboriginal businesses are encouraged to apply.

Reminder: Don’t Miss the R&D Tax Incentive (R&DTI)

The Research and Development Tax Incentive is a powerful mechanism that offers significant tax offsets and cash refunds for eligible R&D activities, easing the financial risks of innovation. Despite its benefits, many Food & Beverage companies are overlooking this opportunity. Leveraging the R&D Tax Incentive not only reduces R&D costs but also positions your business to drive technological advancements and compete globally.

Ensure you assess your eligibility and consider expert advice to fully integrate this incentive into your financial strategy for sustained growth and market leadership. Learn more about the R&DTI Program by visiting our dedicated page.

The grants listed above represent just a snapshot of the funding opportunities available to support the growth and innovation of Food and Beverage companies in Australia. If you’re looking to explore these options further and strengthen your market position, our team of experts is here to help.

With the complexities of the application process, partnering with experienced advisors is essential. That’s where FundFindrs comes in — we support you every step of the way. Book a FREE chat today for a tailored consultation.

Mastering the R&D Tax Incentive: top mistakes to avoid with your application

Posted on March 10, 2025July 17, 2026 by Bruce Murray

Last reviewed: July 17, 2026

Navigating the Research and Development (R&D) Tax Incentive doesn’t have to be a headache if you know what pitfalls to avoid. We spoke with Bruce Murray, R&D Consultant at FundFindrs, who shares a list of the most common R&DTI application mistakes and, more importantly, how to prevent them.

The R&DTI is an invaluable funding opportunity, supporting business innovation and growth. Yet many companies struggle with eligibility criteria, fail to maintain proper records, or underestimate the importance of early submission — all of which can lead to application delays or rejections.

With extensive experience in R&D compliance and successful claims, Bruce gives us a rundown of common application mistakes and highlights what businesses can do to increase their chances of a smooth, stress-free successful application.

What are some common mistakes companies make when preparing their R&D Tax Incentive application?
Why are some R&D Tax Incentive applications rejected?
What might first-time R&DTI applicants overlook when determining eligible projects?
What are the most common mistakes companies make in documenting their R&D activities? What specific aspects do they frequently neglect?
How does the submission deadline for the R&DTI impact businesses?

Key takeaways

Poor record-keeping can make it difficult to substantiate an R&D Tax Incentive claim, making accurate and contemporaneous documentation essential.
Not all innovative work qualifies for the R&D Tax Incentive. Activities must satisfy the program’s legislative requirements and eligibility criteria.
Strong claims are supported by evidence, including documented methodologies, experiments, outcomes and quantifiable data.
Claims may be deemed ineligible when supporting evidence is insufficient to demonstrate eligible R&D activities.
Correctly identifying eligible projects is critical, particularly for first-time applicants navigating the program requirements.
Early preparation provides more time to gather evidence, address documentation gaps and strengthen a claim.

1. What are some common mistakes companies make when preparing their R&D Tax Incentive application?

One of the most common mistakes companies make is failing to keep adequate records of their R&D activities. Many businesses do not document their R&D activities thoroughly, leading to gaps in the evidence required to document and substantiate their claims.

Another key issue is the misunderstanding of what constitutes eligible R&D under AusIndustry’s definition. What a company considers innovative or experimental may not necessarily align with the program’s criteria. This is where an R&D Consultant plays a vital role, helping businesses interpret and meet the eligibility requirements correctly.

Companies also sometimes lack scientific metrics to support their claims. Without proper quantifiable data documentation of methodologies, experiments and outcomes, an application may fall short of addressing the necessary criteria.

2. Why are some R&D Tax Incentive applications rejected?

The primary reason applications are rejected is a lack of evidence demonstrating eligible R&D activities. Each application is assessed on its own merits. If it fails to meet legislative criteria, it will not be approved.

To ensure success, companies must provide clear experimental evidence, including quantifiable data and methodologies. This involves tracking changes and improvements throughout the R&D process, showing what the data indicated before the project began and how it evolved because of the R&D efforts.

Ultimately, applications need to demonstrate a structured, scientific methodology to problem solving and innovation. Without this, even genuinely innovative work may not qualify for the incentive.

3. What might first-time R&DTI applicants overlook when determining eligible projects?

It is important that any business considering applying for the R&DTI understands the definition of eligible R&D activities. This definition comes from the legislation, rather than being based on what a company may consider R&D activities.

Once a company understands the definition of eligible R&D activities, it is important to isolate those R&D activities from general project activities. This is something businesses may overlook and therefore subsequently find challenging. Part of what we do is assist our clients with the clarification and direction to ensure eligible activities are not missed.

4. What are the most common mistakes companies make in documenting their R&D activities? What specific aspects do they frequently neglect?

We have found that some companies have done the experimental research required, and it would meet the criteria of what is eligible. However, they are let down by record keeping. It is very important to keep track of research evidence in each aspect of the research.

An example of this would be engaging an external consultant. Where an external person is engaged to deliver an outcome requiring research, the company engaging the consultant should include the experimental and research evidence in the plans and working documents of the project. These records should be maintained to demonstrate the research involved, not simply the engagement of another party to carry out the work.

Without this record of work, and detailed account of the activities, an application will likely be rejected.

FundFindrs can assist with your R&DTI application making sure all eligible activities are appropriately accounted for.

5. How does the submission deadline for the R&DTI impact businesses?

We can all identify with the pressure an approaching deadline brings, and we always recommend applying for the R&D Tax Incentive sooner rather than later. One common mistake businesses make is underestimating the time required to prepare a strong application, often assuming they have plenty of time within the 10-month window provided by AusIndustry — from 1 July following FYE to the final submission deadline of 30 April. However, many companies face competing priorities, such as business development, compliance, finance, and marketing, which can lead to last-minute submissions.

Delaying an R&DTI application can result in several negative consequences, including a delayed rebate due to longer processing times, increased administrative workload when processing tax adjustments after lodging the Company Tax Return (CTR), and reduced cash flow, which can impact overall business operations. To avoid these pitfalls, businesses should aim to submit their applications as early as possible following the end of the financial year.

Not sure if you’re eligible for the R&D Tax Incentive?
Our free Blueprint breaks it down with an eligibility checklist, examples, and expert tips from the FundFindrs team.

FundFindrs is here to help. Get in touch if you want to chat about how our team can collaborate with your business and guide your R&DTI application. Additionally, we can support identifying other funding opportunities through grants. Book a FREE chat with one of our specialist consultants now.

Claiming the R&D Tax Incentive in Australia: Common Misconceptions

Posted on April 14, 2025July 3, 2026 by Bruce Murray

Last reviewed: June 24, 2026 

The Research & Development Tax Incentive (R&DTI) is an invaluable funding opportunity, supporting business innovation and growth. However, claiming the R&D Tax Incentive in Australia can often be misunderstood, leading to missed opportunities or incorrect applications.

In our previous article “Mastering the R&D Tax Incentive: top mistakes to avoid with your application” our R&DTI expert, Bruce Murray, talked to us about common application mistakes.

With decades of direct experience reviewing R&D Tax Incentive applications as a programme assessor within the Department of Industry, Science and Resources (AusIndustry), and a background spanning corporate governance, compliance, and risk management, Bruce’s insights carry the weight of someone who has sat on both sides of the assessment process.

For this article, we asked him to share frequent misconceptions around the R&D Tax Incentive and clarify them for us.

What does the term ‘core R&D activities’ mean?
Do some business owners believe the R&DTI is only for large businesses?
How detailed do R&D records need to be?
What do businesses often get wrong about how much time they have to submit their claims?
Is the application process the same for R&D activities conducted outside of Australia?

Key takeaways

A core R&D activity must have an unknown outcome, follow a scientific process, and aim to generate new knowledge.
Company size and industry do not determine eligibility while the $20,000 minimum spend threshold does.
Records must meet the “desktop understanding” standard; being self-explanatory, without needing further input from you.
You have until 30 April to submit, but earlier lodgement means faster processing and quicker access to your rebate.
Overseas R&D activities require a separate Overseas Finding application before they can be included in a claim.

1. The term “core R&D activities” can be misinterpreted when it comes to R&D activities. What does it mean according to the R&DTI program?

To meet the definition of an R&D activity, there are several legislative requirements that need to be demonstrated for the R&D Tax Incentive program to respond.

Prior to commencement, the outcome of the R&D activity must not have been known or determined in advance by a competent professional in the field, based on current knowledge, information, and experience. This needs to be a true innovation or, in simple words, no one else knows this; no one else is doing it.

The unknown outcome must be determined by applying a systematic progression of work following a scientific process i.e. hypothesis, experimentation, observations, and conclusions. There needs to be a methodical process supported by clear and documented evidence.

Additionally, The R&D activity must be conducted for the purpose of generating new knowledge – where previously there was a knowledge gap, and the R&D project activities were required to address it.

2. Do some business owners believe the R&DTI is only for large business or specific industries?

Definitely, the R&DTI program is not only for large companies. To be honest, the size of the company itself is not that important. Similarly, the sector, or industry type is not an influence on the R&DTI claim outcome.

In October 2025, the ATO released their “R&D tax incentive transparency report 2022–23” in which they noted a significant number of SMEs and smaller companies across all types and sectors of industry.

This means it does not matter what the industry is, nor how large (or small) the company is. So long as anticipated eligible R&D expenditure exceeds the threshold of $20k, an R&DTI application can be considered.

3. How detailed do R&D records need to be to apply successfully for the R&D Tax Incentive?

The records of a company’s R&D activities need to be as detailed and comprehensive as possible and reflect how those activities fit within the overall project.

R&DTI applications are subject to what we call “desktop understanding”. An assessment on merit, on the evidence presented at the time, without needing further explanation from an external source. This allows for objective assessment.

Maintaining organised documentation is crucial for supporting applications and providing evidence if needed. I recommend clients prepare comprehensive documentation in advance to ensure easy retrieval during a possible inspection.

FundFindrs helps you stay audit-ready. We support you in building clear, compliant documentation that strengthens your R&DTI claim.

4. What do businesses often get wrong about how much time they have to submit their claims?

Businesses have up to 10 months after the End of Financial Year (EOFY) to submit their application, with the deadline falling on 30 April each year. However, submitting an R&DTI application shortly after the financial year-end offers several advantages.

Firstly, it provides ample time for thorough due diligence, enabling a more comprehensive investigation and discussion of activities potentially eligible for the R&DTI. Secondly, early submission helps avoid the application backlog AusIndustry typically experiences as the April 30th deadline approaches, thereby increasing the likelihood of a faster processing time.

Finally, submitting the R&DTI Schedule, an ATO document, concurrently with the Company Tax Return (CTR) simplifies the process, facilitates a more streamlined submission, and ultimately enables a quicker rebate, which can significantly improve a company’s cash flow.

5. What about R&DTI applications for businesses conducting R&D activities outside of Australia? Is the application process the same?

To claim the R&DTI for related activities conducted outside Australia, your business must first apply for an Overseas Finding.

To be eligible, your overseas R&D activities must meet all five of the following criteria:

The activity must qualify as an eligible R&D activity.
It must have a scientific link to a core R&D activity carried out in Australia.
It must be conducted outside Australia and its external Territories.
You must show that the overseas activity cannot be conducted in Australia due to specific reasons such as the lack of necessary facilities, expertise, or environment
The total cost of overseas activities must be less than the cost of the directly related R&D work undertaken in Australia.

You can find more information from the government’s website for the Australian business community here.

Knowing what activities qualify for the R&D Tax Incentive (and also which do not) can be tricky. Fortunately, FundFindrs’ team of experts is here to help guide your business through its R&DTI application.

Book a FREE consultation with one of our specialists now.